Description
Collaborative Post Notes is a simple but powerful internal communication tool for WordPress teams.
It adds a clean, threaded note system inside the post/page editor, allowing editors, authors, and content teams to communicate directly while working on content — with no external tools (Telegram, WhatsApp, etc.) needed.
This plugin improves your editorial workflow, reduces miscommunication, and keeps all discussions connected to the content they belong to.
Why use Collaborative Post Notes?
Managing content in a team often leads to scattered messages across multiple platforms.
This plugin solves that problem by keeping all notes, replies, and discussions inside WordPress, right inside the editor.
Key Features
- Instant AJAX notes — add notes without saving/updating the post
- Threaded (nested) notes — reply inside discussions like a mini comment system
- Resolve / unresolve notes — mark discussions as handled
- @mentions — mention teammates with autocomplete
- Email notifications — mentioned users receive an email with a link to the post
- Delete notes — authors can delete their own notes; editors can delete any note
- Custom post type support — enable notes on any public post type from Settings
- Internal-only — notes never appear on the frontend
- Lightweight — uses minimal database space, optimized for speed
- Auto-recorded username & timestamp
- Block editor compatible — works in the WordPress block editor and WordPress 7
Ideal For:
- Editorial teams
- Multi-author blogs
- News websites
- Agencies with content workflows
- SEO/content strategy teams
- Anyone who collaborates inside WordPress
How It Works
- Open any supported post, page, or custom post type
- Scroll to the Team Notes metabox
- Add a top-level note or reply to existing ones
- Mention teammates with
@username - Resolve notes when done
- Notes save instantly via AJAX
Private & Secure
These notes are not public, not accessible through template files, and never appear on the frontend.
Screenshots
Replying to a message 
Adding new top-level notes
Installation
- Upload the plugin to
/wp-content/plugins/ - Activate it in Plugins > Installed Plugins
- Optional: go to Settings > Post Notes to enable custom post types
- Open any post and scroll to Team Notes
- Start collaborating!
No other configuration is required.
FAQ
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Are the notes visible on the frontend?
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No. Notes are strictly internal and cannot be displayed publicly.
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Does the plugin work with custom post types?
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Yes. Go to Settings > Post Notes and enable the post types you want.
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Do I need to update/save the post to save a note?
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No. Notes are saved instantly with AJAX.
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How do mentions work?
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Type
@usernamewhile writing a note or reply. Matching users appear in an autocomplete list. Mentioned users who can edit the post receive an email notification. -
Can I delete a note?
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Yes. You can delete your own notes. Users with permission to edit others’ posts can delete any note.
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Does this slow down my website?
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No. The plugin is extremely lightweight and optimized.
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Can I export or migrate notes?
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Not yet, but planned for future releases.
Reviews
There are no reviews for this plugin.
Contributors & Developers
“Collaborative Post Notes” is open source software. The following people have contributed to this plugin.
Contributors
Translate “Collaborative Post Notes” into your language.
Interested in development?
Browse the code, check out the SVN repository, or subscribe to the development log by RSS.
Changelog
1.1
- Add instant AJAX note saving without updating the post
- Add delete note support
- Add custom post type support with settings page
- Add @mentions with autocomplete
- Send email notifications to mentioned users
- Add resolve / unresolve note status
- Fix revision/autosave edge cases from legacy save handler
- Migrate legacy notes to stable note IDs automatically
- Mark metabox as block editor compatible for WordPress 7
- Register post meta with auth callback
1.0
- Initial release.