Title: Collaborative Post Notes Author: mahdirahani Published: November 20, 2025 Last modified: May 31, 2026 --- Search plugins ![](https://ps.w.org/collaborative-post-notes/assets/banner-772x250.png?rev=3400014) ![](https://ps.w.org/collaborative-post-notes/assets/icon-256x256.png?rev=3400014) # Collaborative Post Notes By [mahdirahani](https://profiles.wordpress.org/mahdirahani/) [Download](https://downloads.wordpress.org/plugin/collaborative-post-notes.1.1.zip) * [Details](https://brx.wordpress.org/plugins/collaborative-post-notes/#description) * [Reviews](https://brx.wordpress.org/plugins/collaborative-post-notes/#reviews) * [Installation](https://brx.wordpress.org/plugins/collaborative-post-notes/#installation) * [Development](https://brx.wordpress.org/plugins/collaborative-post-notes/#developers) [Support](https://wordpress.org/support/plugin/collaborative-post-notes/) ## Description **Collaborative Post Notes** is a simple but powerful internal communication tool for WordPress teams. It adds a clean, threaded note system inside the post/page editor, allowing editors, authors, and content teams to communicate directly while working on content — with **no external tools** (Telegram, WhatsApp, etc.) needed. This plugin improves your **editorial workflow**, reduces miscommunication, and keeps all discussions connected to the content they belong to. ### Why use Collaborative Post Notes? Managing content in a team often leads to scattered messages across multiple platforms. This plugin solves that problem by keeping all notes, replies, and discussions ** inside WordPress**, right inside the editor. ### Key Features * **Instant AJAX notes** — add notes without saving/updating the post * **Threaded (nested) notes** — reply inside discussions like a mini comment system * **Resolve / unresolve notes** — mark discussions as handled * **@mentions** — mention teammates with autocomplete * **Email notifications** — mentioned users receive an email with a link to the post * **Delete notes** — authors can delete their own notes; editors can delete any note * **Custom post type support** — enable notes on any public post type from Settings * **Internal-only** — notes never appear on the frontend * **Lightweight** — uses minimal database space, optimized for speed * **Auto-recorded username & timestamp** * **Block editor compatible** — works in the WordPress block editor and WordPress 7 ### Ideal For: * Editorial teams * Multi-author blogs * News websites * Agencies with content workflows * SEO/content strategy teams * Anyone who collaborates inside WordPress ### How It Works 1. Open any supported post, page, or custom post type 2. Scroll to the **Team Notes** metabox 3. Add a top-level note or reply to existing ones 4. Mention teammates with `@username` 5. Resolve notes when done 6. Notes save instantly via AJAX ### Private & Secure These notes are **not public, not accessible through template files**, and never appear on the frontend. ## Screenshots * [[ * Replying to a message * [[ * Adding new top-level notes ## Installation 1. Upload the plugin to `/wp-content/plugins/` 2. Activate it in **Plugins > Installed Plugins** 3. Optional: go to **Settings > Post Notes** to enable custom post types 4. Open any post and scroll to **Team Notes** 5. Start collaborating! No other configuration is required. ## FAQ ### Are the notes visible on the frontend? No. Notes are strictly internal and cannot be displayed publicly. ### Does the plugin work with custom post types? Yes. Go to **Settings > Post Notes** and enable the post types you want. ### Do I need to update/save the post to save a note? No. Notes are saved instantly with AJAX. ### How do mentions work? Type `@username` while writing a note or reply. Matching users appear in an autocomplete list. Mentioned users who can edit the post receive an email notification. ### Can I delete a note? Yes. You can delete your own notes. Users with permission to edit others’ posts can delete any note. ### Does this slow down my website? No. The plugin is extremely lightweight and optimized. ### Can I export or migrate notes? Not yet, but planned for future releases. ## Reviews There are no reviews for this plugin. ## Contributors & Developers “Collaborative Post Notes” is open source software. The following people have contributed to this plugin. Contributors * [ mahdirahani ](https://profiles.wordpress.org/mahdirahani/) [Translate “Collaborative Post Notes” into your language.](https://translate.wordpress.org/projects/wp-plugins/collaborative-post-notes) ### Interested in development? [Browse the code](https://plugins.trac.wordpress.org/browser/collaborative-post-notes/), check out the [SVN repository](https://plugins.svn.wordpress.org/collaborative-post-notes/), or subscribe to the [development log](https://plugins.trac.wordpress.org/log/collaborative-post-notes/) by [RSS](https://plugins.trac.wordpress.org/log/collaborative-post-notes/?limit=100&mode=stop_on_copy&format=rss). ## Changelog #### 1.1 * Add instant AJAX note saving without updating the post * Add delete note support * Add custom post type support with settings page * Add @mentions with autocomplete * Send email notifications to mentioned users * Add resolve / unresolve note status * Fix revision/autosave edge cases from legacy save handler * Migrate legacy notes to stable note IDs automatically * Mark metabox as block editor compatible for WordPress 7 * Register post meta with auth callback #### 1.0 * Initial release. ## Meta * Version **1.1** * Last updated **2 days ago** * Active installations **Fewer than 10** * WordPress version ** 5.5 or higher ** * Tested up to **7.0** * PHP version ** 7.4 or higher ** * Language * [English (US)](https://wordpress.org/plugins/collaborative-post-notes/) * Tags * [collaboration](https://brx.wordpress.org/plugins/tags/collaboration/)[comments](https://brx.wordpress.org/plugins/tags/comments/) [editorial](https://brx.wordpress.org/plugins/tags/editorial/)[notes](https://brx.wordpress.org/plugins/tags/notes/) [team](https://brx.wordpress.org/plugins/tags/team/) * [Advanced View](https://brx.wordpress.org/plugins/collaborative-post-notes/advanced/) ## Ratings No reviews have been submitted yet. [Your review](https://wordpress.org/support/plugin/collaborative-post-notes/reviews/#new-post) [See all reviews](https://wordpress.org/support/plugin/collaborative-post-notes/reviews/) ## Contributors * [ mahdirahani ](https://profiles.wordpress.org/mahdirahani/) ## Support Got something to say? Need help? [View support forum](https://wordpress.org/support/plugin/collaborative-post-notes/)